Belegarth by-laws

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'''''Current Version Effective October 23rd 2018'''''
 
'''''Current Version Effective October 23rd 2018'''''
  
==Mission Statement==
+
='''=Mission Statement'''==
 
It is the mission of BMCS to create a safe, fun, inclusive, and friendly environment in which participants may engage in medieval-fantasy activities, especially simulated combat with sports equipment and the pursuit, study, and appreciation of related arts and sciences. BMCS shall promote artistry, study, and appreciation in pre-1600’s cultures as well as in the medieval fantasy genres.
 
It is the mission of BMCS to create a safe, fun, inclusive, and friendly environment in which participants may engage in medieval-fantasy activities, especially simulated combat with sports equipment and the pursuit, study, and appreciation of related arts and sciences. BMCS shall promote artistry, study, and appreciation in pre-1600’s cultures as well as in the medieval fantasy genres.
  
==Article 1: Name==
+
==''Article 1: Name''==
  
 
The name of this organization shall be Belegarth Medieval Combat Society. It will be henceforth referred to as BMCS. The purpose of BMCS shall be to educate members about the medieval arts and sciences, fantasy lore, and the safe practice of simulated medieval martial arts, and for any other related exempt purpose the organization later decides to engage in.  BMCS shall only conduct activities that fulfill an exempt purpose as defined by Section 501(c)(3) of the Internal Revenue Code, as may be amended from time to time. No part of the net earnings shall inure to the benefit of or be distributable to any director, officer, member or other private person, except that the BMCS shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the exempt purposes as set forth in the Articles of Incorporation of the Organization, its Conflict of Interest Policy, and these Bylaws.
 
The name of this organization shall be Belegarth Medieval Combat Society. It will be henceforth referred to as BMCS. The purpose of BMCS shall be to educate members about the medieval arts and sciences, fantasy lore, and the safe practice of simulated medieval martial arts, and for any other related exempt purpose the organization later decides to engage in.  BMCS shall only conduct activities that fulfill an exempt purpose as defined by Section 501(c)(3) of the Internal Revenue Code, as may be amended from time to time. No part of the net earnings shall inure to the benefit of or be distributable to any director, officer, member or other private person, except that the BMCS shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the exempt purposes as set forth in the Articles of Incorporation of the Organization, its Conflict of Interest Policy, and these Bylaws.
  
==Article 2: Objectives==
+
=='''Article 2: Objectives'''==
 
*2.1 BMCS as an organization shall strive for the following:
 
*2.1 BMCS as an organization shall strive for the following:
 
**2.1.1 To promote greater interest and understanding of BMCS and its mission statement to the public
 
**2.1.1 To promote greater interest and understanding of BMCS and its mission statement to the public
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**2.1.3 To enable realms and individual members to further the BMCS mission statement and promote the organization as a whole by identifying and promoting best practices so that members can better engage with the public and build cohesion within the community.
 
**2.1.3 To enable realms and individual members to further the BMCS mission statement and promote the organization as a whole by identifying and promoting best practices so that members can better engage with the public and build cohesion within the community.
  
==Article 3: Recognition==
+
=='''Article 3: Recognition'''==
  
 
*3.1. BMCS shall adhere to all state, local and federal regulations to which it is subject to, including those applicable to tax exempt organizations.
 
*3.1. BMCS shall adhere to all state, local and federal regulations to which it is subject to, including those applicable to tax exempt organizations.
  
==Article 4: Membership==
+
=='''Article 4: Membershi'''p==
 
* '''4.1 Member Rights and Responsibilities'''
 
* '''4.1 Member Rights and Responsibilities'''
 
** 4.1.1 Membership in BMCS shall be reserved for individuals and institutions that support the mission and objectives of BMCS, and agree to adhere to and uphold the BMCS Code of Ethical Guidelines and Policy of Non-discrimination.  BMCS shall keep and maintain an official member roster showing all active members entitled to speak and or vote, which shall at least include the members’ full names and mailing addresses.  Members are responsible for providing their information and any change of mailing address.
 
** 4.1.1 Membership in BMCS shall be reserved for individuals and institutions that support the mission and objectives of BMCS, and agree to adhere to and uphold the BMCS Code of Ethical Guidelines and Policy of Non-discrimination.  BMCS shall keep and maintain an official member roster showing all active members entitled to speak and or vote, which shall at least include the members’ full names and mailing addresses.  Members are responsible for providing their information and any change of mailing address.
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* 4.5 '''Procedural Denial or Revocation of Membership'''
 
* 4.5 '''Procedural Denial or Revocation of Membership'''
 
** 4.5.1 An individual may be pre-emptively denied membership, or have their membership revoked, via the following criteria and procedures.
 
** 4.5.1 An individual may be pre-emptively denied membership, or have their membership revoked, via the following criteria and procedures.
** 4.5.2 Criteria
+
** 4.5.2 '''Criteria'''
 
***4.5.2.1 A person may be denied or lose membership for the following non-exclusive criteria, and non-listed criteria determined to be in keeping with the spirit of this list by the BMCS War Council:
 
***4.5.2.1 A person may be denied or lose membership for the following non-exclusive criteria, and non-listed criteria determined to be in keeping with the spirit of this list by the BMCS War Council:
 
****4.5.2.1.1 Sexual offences for which the person may or may not have received a conviction, including sexual harassment, assault, rape, and sexual offences involving a minor.
 
****4.5.2.1.1 Sexual offences for which the person may or may not have received a conviction, including sexual harassment, assault, rape, and sexual offences involving a minor.
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****4.5.2.1.4 A person may not be denied or have membership revoked for their political, religious, or social ideology, where those ideologies do not advocate for the dehumanization of or violence against any persons, classes, races, etc., and do not violate Article 2 or Article 13 of these Bylaws.
 
****4.5.2.1.4 A person may not be denied or have membership revoked for their political, religious, or social ideology, where those ideologies do not advocate for the dehumanization of or violence against any persons, classes, races, etc., and do not violate Article 2 or Article 13 of these Bylaws.
 
*****4.5.2.1.4.1 Persons using such beliefs to actively create unwelcoming environment to other participants, through word or deed, are in violation of section 13.2.6, and should be reprimanded via the guidelines in section 13.3.
 
*****4.5.2.1.4.1 Persons using such beliefs to actively create unwelcoming environment to other participants, through word or deed, are in violation of section 13.2.6, and should be reprimanded via the guidelines in section 13.3.
 +
**4.5.3 '''Procedures'''
 +
***4.5.3.1 The revocation, expulsion, suspension or pre-emptive denial of membership shall adhere to the following guidelines:
 +
****4.5.3.1.1 A motion for denial or revocation of membership must include statements supporting the criteria for which the denial or revocation is levied. This may include witness statements.
 +
*****4.5.3.1.1.1 Witnesses may choose to remain anonymous, but their identity must be disclosed to a member of the BMCS Officers of the accuser’s choosing.
 +
****4.5.3.1.2 Once seconded, the person for which the denial or revocation is intended must be given at least fifteen (15) days’ prior written notice of the pending action against them before a vote may begin. This notice may be part of the twenty-one (21) day voting period and such notice shall contain, in reasonable detail, the reasons for the proposed revocation, expulsion, suspension or preemptive denial of membership. Any written notice given by mail must be given by first class or certified mail sent to the last address of the member shown on the corporation’s records or, in the alternative, if a mailing address is not available, then notice shall be provided via email.
 +
*****4.5.3.1.2.1 An opportunity for the member to be heard, orally or in writing, not less than five (5) days before the effective date of the expulsion, suspension or termination by a person or persons authorized to decide that the proposed expulsion, termination or suspension not take place. During this time, the person must be granted access to the discussion thread for that motion, either directly or by a BMCS Officer proxy, so that they may present their defense, and answer questions.
 +
*****4.5.3.1.2.2 A person knowingly refusing to acknowledge a notice of pending action will be considered to have declined to speak.
 +
*****4.5.3.1.3 A 3/4 vote in favor of the action, with a 2/3 quorum, is necessary for such a vote to pass.
 +
 +
=='''Article 5: Dues'''==
 +
* 5.1. The BMCS will not charge any dues to any member. That recourse is left to the separate realms in the BMCS to determine if they so choose.
 +
* 5.2. The BMCS may charge a fee for any national event in order to establish a fund to run said event or said event the following year.
 +
 +
=='''Article 6: Officers and Their Duties'''==
 +
*6.1. The Officers of the BMCS shall be:
 +
**6.1.1. '''President'''
 +
***6.1.1.1. The President will work with the WC to ensure that all BMCS rules are observed at all BMCS sponsored and funded events.
 +
***6.1.1.2. The President will select Marshals for BMCS sponsored/funded events if the hosting group has not already done so or in case of problems.
 +
****6.1.1.2.1 The President has the right to veto Marshals at BMCS sponsored and funded events.
 +
***6.1.1.3. The President shall oversee the progress of all Officers and Directors
 +
***6.1.1.4. The President shall issue any web site changes to the Webmaster should any need to be made.
 +
***6.1.1.5. The President will ensure that Belegarth’s nonprofit corporation status is maintained and shall cause the Treasurer to file all tax returns and reports required to maintain BMCS’s tax exempt status (for example Form 990 tax returns and annual reports with the Secretary of State).
 +
***6.1.1.6. The President will perform all other duties usually associated with this office.
 +
***6.1.1.7 The President may designate awardees for the Presidential Orders of Recognition
 +
***6.1.1.8 As with all other Officers, the President is a point of contact to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
 +
**6.1.2. '''Vice President'''
 +
***6.1.2.1. The Vice President will fulfill any obligation that the President is unable to accomplish or any task that the President delegates.
 +
***6.1.2.2. The Vice President will assume control of all Presidential powers & responsibilities at a BMCS funded/sponsored events should the President not be able to attend.
 +
***6.1.2.3. The Vice President will work with BMCS Realms and BMCS Events concerning BMCS Rules.
 +
***6.1.2.4 The Vice President will “Chair” and oversee the running and rulings of the War Council in accordance with Roberts Rules of Order.
 +
****6.1.2.4.1 They will be responsible for calling a vote once the War Council’s discussion is complete and tallying the votes.
 +
***6.1.2.5 The Vice President may call for a speaking limit on the representatives of the War Council in accordance with Roberts Rules of Order.
 +
***6.1.2.6 The Vice President may designate awardees for the Presidential Orders of Recognition
 +
***6.1.2.7 As with all other Officers, the Vice President can be contacted to report issues of a delicate nature which requiring reporting via Article 13 of the BMCS By-Laws
 +
**6.1.3. '''Treasurer'''
 +
***6.1.3.1. The Treasurer will accurately record all financial records for the BMCS.
 +
***6.1.3.2. The Treasurer will collect all receipts from BMCS .
 +
***6.1.3.3. The Treasurer will file any appropriate tax information as needed.
 +
***6.1.3.4. The Treasurer will prepare a quarterly Belegarth financial report for public release.
 +
***6.1.3.5. The Treasurer will prepare and publish an annual financial report for the public release.
 +
***6.1.3.6. The Treasurer will establish and maintain a corporate checking account.
 +
***6.1.3.7. The Treasurer will review and remit payment for debts incurred by the BMCS
 +
***6.1.3.8 The Treasurer may designate awardees for the Presidential Orders of Recognition
 +
***6.1.3.9 As with all other Officers, the Treasurer can be contacted to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
 +
**6.1.4. '''Secretary'''
 +
***6.1.4.1. The Secretary will be responsible for keeping the official minutes of the Officer meetings (If not in attendance, the remaining Officers may elect another Officer to fulfill this obligation for the meeting).
 +
****6.1.4.1.1 The Secretary will be responsible for posting any Officer Meeting Minutes to the Belegarth Forum
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****6.1.4.1.2 As all War Council Meetings take place on the BMCS Forums, the Forum Daily Backup will provide the record of any and all War Council Meetings/Discussion
 +
***6.1.4.2. The Secretary will be responsible for filing all necessary paperwork on behalf of the Officers and Belegarth Medieval Society INC including but not limited to Incorporation/Business Entity Fillings in the State of Idaho, Register Agent Fillings, and Change of Officers Paperwork.
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****6.1.4.2.1 The secretary may delegate this task as needed.
 +
***6.1.4.3 The Secretary will be responsible to create and maintain an updated list of contact information of the War Council Representatives of all Voting and Speaking Realms.
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***6.1.4.4 The Secretary will step in to help with War Council Voting Periods when required.
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***6.1.4.5. The Secretary will be required to schedule and announce all Officers Public Meetings
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****6.1.4.5.1 There shall be at least 1 Public Officers Meeting per calendar year.
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****6.1.4.5.2 The Public Officers Meeting shall take place prior to the December Voting Period.
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***6.1.4.6 The Secretary will be responsible for handling all nominations for the Presidential International Orders of Recognition
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***6.1.4.7 The Secretary may designate awardees for the Presidential Orders of Recognition
 +
***6.1.4.8 As with all other Officers Positions, the Secretary can be contacted to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
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**6.1.5. '''Webmaster'''
 +
***6.1.5.1. The Webmaster will be in charge of the national web page, making any and all changes to the page that the President has mandated.
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***6.1.5.2. The Webmaster will be in charge of the national online web board; moderating and making any and all changes and updating the online web board as necessary.
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***6.1.5.3. The Webmaster will report to the President so that the President may report to the WC any and all issues dealing with the page in question.
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***6.1.5.4. The Webmaster will, in conjunction with the Public Relations Coordinator, promote the ease of access to BMCS on both the website and social media channels.
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***6.1.5.5. The Webmaster will, in conjunction with the Public Relations Coordinator, ensure BMCS follows website, social media and search engine optimization best practices.
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***6.1.5.6. The Webmaster will, in conjunction with the Public Relations Coordinator, be responsible for compilation and analysis of web traffic analytics.
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***6.1.5.7 The Webmaster may designate awardees for the Presidential Orders of Recognition
 +
***6.1.5.8 As with all other Officers, the Webmaster is a point of contact to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
 +
**6.1.6. '''Public Relations Coordinator'''
 +
***6.1.6.1. The Public Relations Coordinator will be the main point of contact for all organization-level media coverage and manage all social media channels officially associated with Belegarth Medieval Combat Society, http://www.belegarth.com and http://www.geddon.org
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***6.1.6.2. The Public Relations Coordinator will compile analytic data associated with these social media channels.
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***6.1.6.3. The Public Relations Coordinator will oversee propagation of official Belegarth-related content, including, but not limited to: blogs, instructional videos, press releases, images, promotional materials, documentaries, and newspaper/magazine articles, to be posted on the website and across all social media channels.
 +
***6.1.6.4. The Public Relations Coordinator will be the primary point of contact for new realms.
 +
***6.1.6.5. The Public Relations Coordinator will, in conjunction with the Webmaster, promote the ease of access to BMCS on both the website and social media channels.
 +
***6.1.6.6. The Public Relations Coordinator will, in conjunction with the Webmaster, ensure BMCS follows website, social media and search engine optimization best practices.
 +
***6.1.6.7. The Public Relations Coordinator will, in conjunction with the Webmaster, be responsible for compilation and analysis of web traffic analytics.
 +
***6.1.6.8 The Public Relations Coordinator will maintain a group of Regional Public Relations Liaisons of their choosing to help facilitate a cohesive Public Relations Front across the community
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***6.1.6.9 The Public Relations Coordinator may designate awardees for the Presidential Orders of Recognition
 +
***6.1.6.10 As with all other Officers, the Public Relations Coordinator is a point of contact to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
 +
*6.2. '''War Council Representatives'''
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**6.2.1. Each Realm shall determine their own WC Representatives.
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**6.2.2. The WC shall consist of two delegates from each Realm, either one may place their realm’s one vote.
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**6.2.3. Realm WC representatives must have the means to access the internet at least one per week.
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**6.2.4. The WC shall determine the rules and safety procedures that BMCS requires.
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**6.2.5. The WC shall elect the Officers.
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**6.2.6. The WC shall determine the BMCS Bylaws.
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**6.2.7. If the Secretary is not present, WC will elect someone to take accurate notes from the WC Meeting.
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**6.2.8. The WC will do its best to support the National Officers as well as general members of BMCS.
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**6.2.9. National Officers may not serve as War Council Realm Voting Representatives during their tenure.

Revision as of 12:46, 6 April 2019

Current Version Effective October 23rd 2018

Contents

=Mission Statement=

It is the mission of BMCS to create a safe, fun, inclusive, and friendly environment in which participants may engage in medieval-fantasy activities, especially simulated combat with sports equipment and the pursuit, study, and appreciation of related arts and sciences. BMCS shall promote artistry, study, and appreciation in pre-1600’s cultures as well as in the medieval fantasy genres.

Article 1: Name

The name of this organization shall be Belegarth Medieval Combat Society. It will be henceforth referred to as BMCS. The purpose of BMCS shall be to educate members about the medieval arts and sciences, fantasy lore, and the safe practice of simulated medieval martial arts, and for any other related exempt purpose the organization later decides to engage in. BMCS shall only conduct activities that fulfill an exempt purpose as defined by Section 501(c)(3) of the Internal Revenue Code, as may be amended from time to time. No part of the net earnings shall inure to the benefit of or be distributable to any director, officer, member or other private person, except that the BMCS shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the exempt purposes as set forth in the Articles of Incorporation of the Organization, its Conflict of Interest Policy, and these Bylaws.

Article 2: Objectives

  • 2.1 BMCS as an organization shall strive for the following:
    • 2.1.1 To promote greater interest and understanding of BMCS and its mission statement to the public
    • 2.1.2 To educate members about the medieval arts and sciences, fantasy lore, and the safe practice of simulated medieval martial arts.
    • 2.1.3 To enable realms and individual members to further the BMCS mission statement and promote the organization as a whole by identifying and promoting best practices so that members can better engage with the public and build cohesion within the community.

Article 3: Recognition

  • 3.1. BMCS shall adhere to all state, local and federal regulations to which it is subject to, including those applicable to tax exempt organizations.

Article 4: Membership

  • 4.1 Member Rights and Responsibilities
    • 4.1.1 Membership in BMCS shall be reserved for individuals and institutions that support the mission and objectives of BMCS, and agree to adhere to and uphold the BMCS Code of Ethical Guidelines and Policy of Non-discrimination. BMCS shall keep and maintain an official member roster showing all active members entitled to speak and or vote, which shall at least include the members’ full names and mailing addresses. Members are responsible for providing their information and any change of mailing address.
    • 4.1.2 Participation in BMCS activities at any level is reserved for members and non-members approved by the member hosting the activities.
  • 4.2 Non-Members
    • 4.2.1 Only a Member in good standing shall have the privilege of voting, holding office, of nominating and electing the Officers of the organization, and of being a representative at War Council, henceforth referred to as “WC”.
    • 4.2.2 Non-members are those persons who have not agreed to uphold the responsibilities of membership, or for whom membership has been revoked or denied.
    • 4.2.3 Non-members may only participate in activities in which the hosting member has granted explicit permission. This includes but is not limited to events and practices.
    • 4.2.4 Non-members are explicitly barred from attending and participating in BMCS funded events.
  • 4.3 Non-Member Participation
    • 4.3.1 Members that choose to allow non-members to participate in their hosted activities assume full liability for said persons.
    • 4.3.2 Hosting members must clearly advertise ahead of time when an activity will allow non-members, and must specifically name the admittance of persons for which membership has been revoked or denied by BMCS.
  • 4.4 Automatic Denial of Membership
    • 4.4.1 In accordance with the mission of BMCS and in an attempt to provide a safe environment for its Members, individuals with the following legal status or history will be automatically denied membership in BMCS:
      • 4.4.1.1 Persons who have ever been convicted of or pleaded nolo contendere to sexual offences against a minor, or related actions thereof. This includes but is not limited to solicitation of a minor for sexual acts, grooming behaviors or predation, possession, distribution, solicitation for, or creation of child pornography, or sexual exploitation of a minor.
      • 4.4.1.2 Persons who have ever been convicted of or pleaded nolo contendere to rape or sexual assault.
      • 4.4.1.3 Persons who have ever been convicted of or pleaded nolo contendere to severe violent offences such as murder, attempted murder, assault with a deadly weapon, aggravated assault, or violence against a child.
  • 4.5 Procedural Denial or Revocation of Membership
    • 4.5.1 An individual may be pre-emptively denied membership, or have their membership revoked, via the following criteria and procedures.
    • 4.5.2 Criteria
      • 4.5.2.1 A person may be denied or lose membership for the following non-exclusive criteria, and non-listed criteria determined to be in keeping with the spirit of this list by the BMCS War Council:
        • 4.5.2.1.1 Sexual offences for which the person may or may not have received a conviction, including sexual harassment, assault, rape, and sexual offences involving a minor.
        • 4.5.2.1.2 Repetitive or severe violent offences for which the person may or may not have received a conviction, including but not limited to domestic violence, murder, attempted murder, assault with a deadly weapon, physical assault, or credible threats pertaining to the above.
        • 4.5.2.1.3 Known association with or dissemination of extremist views that dehumanize and/or promote violence against any person or group, or are otherwise not in keeping with the BMCS mission statement, objectives, code of ethical guidelines, or policy of non-discrimination.
        • 4.5.2.1.4 A person may not be denied or have membership revoked for their political, religious, or social ideology, where those ideologies do not advocate for the dehumanization of or violence against any persons, classes, races, etc., and do not violate Article 2 or Article 13 of these Bylaws.
          • 4.5.2.1.4.1 Persons using such beliefs to actively create unwelcoming environment to other participants, through word or deed, are in violation of section 13.2.6, and should be reprimanded via the guidelines in section 13.3.
    • 4.5.3 Procedures
      • 4.5.3.1 The revocation, expulsion, suspension or pre-emptive denial of membership shall adhere to the following guidelines:
        • 4.5.3.1.1 A motion for denial or revocation of membership must include statements supporting the criteria for which the denial or revocation is levied. This may include witness statements.
          • 4.5.3.1.1.1 Witnesses may choose to remain anonymous, but their identity must be disclosed to a member of the BMCS Officers of the accuser’s choosing.
        • 4.5.3.1.2 Once seconded, the person for which the denial or revocation is intended must be given at least fifteen (15) days’ prior written notice of the pending action against them before a vote may begin. This notice may be part of the twenty-one (21) day voting period and such notice shall contain, in reasonable detail, the reasons for the proposed revocation, expulsion, suspension or preemptive denial of membership. Any written notice given by mail must be given by first class or certified mail sent to the last address of the member shown on the corporation’s records or, in the alternative, if a mailing address is not available, then notice shall be provided via email.
          • 4.5.3.1.2.1 An opportunity for the member to be heard, orally or in writing, not less than five (5) days before the effective date of the expulsion, suspension or termination by a person or persons authorized to decide that the proposed expulsion, termination or suspension not take place. During this time, the person must be granted access to the discussion thread for that motion, either directly or by a BMCS Officer proxy, so that they may present their defense, and answer questions.
          • 4.5.3.1.2.2 A person knowingly refusing to acknowledge a notice of pending action will be considered to have declined to speak.
          • 4.5.3.1.3 A 3/4 vote in favor of the action, with a 2/3 quorum, is necessary for such a vote to pass.

Article 5: Dues

  • 5.1. The BMCS will not charge any dues to any member. That recourse is left to the separate realms in the BMCS to determine if they so choose.
  • 5.2. The BMCS may charge a fee for any national event in order to establish a fund to run said event or said event the following year.

Article 6: Officers and Their Duties

  • 6.1. The Officers of the BMCS shall be:
    • 6.1.1. President
      • 6.1.1.1. The President will work with the WC to ensure that all BMCS rules are observed at all BMCS sponsored and funded events.
      • 6.1.1.2. The President will select Marshals for BMCS sponsored/funded events if the hosting group has not already done so or in case of problems.
        • 6.1.1.2.1 The President has the right to veto Marshals at BMCS sponsored and funded events.
      • 6.1.1.3. The President shall oversee the progress of all Officers and Directors
      • 6.1.1.4. The President shall issue any web site changes to the Webmaster should any need to be made.
      • 6.1.1.5. The President will ensure that Belegarth’s nonprofit corporation status is maintained and shall cause the Treasurer to file all tax returns and reports required to maintain BMCS’s tax exempt status (for example Form 990 tax returns and annual reports with the Secretary of State).
      • 6.1.1.6. The President will perform all other duties usually associated with this office.
      • 6.1.1.7 The President may designate awardees for the Presidential Orders of Recognition
      • 6.1.1.8 As with all other Officers, the President is a point of contact to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
    • 6.1.2. Vice President
      • 6.1.2.1. The Vice President will fulfill any obligation that the President is unable to accomplish or any task that the President delegates.
      • 6.1.2.2. The Vice President will assume control of all Presidential powers & responsibilities at a BMCS funded/sponsored events should the President not be able to attend.
      • 6.1.2.3. The Vice President will work with BMCS Realms and BMCS Events concerning BMCS Rules.
      • 6.1.2.4 The Vice President will “Chair” and oversee the running and rulings of the War Council in accordance with Roberts Rules of Order.
        • 6.1.2.4.1 They will be responsible for calling a vote once the War Council’s discussion is complete and tallying the votes.
      • 6.1.2.5 The Vice President may call for a speaking limit on the representatives of the War Council in accordance with Roberts Rules of Order.
      • 6.1.2.6 The Vice President may designate awardees for the Presidential Orders of Recognition
      • 6.1.2.7 As with all other Officers, the Vice President can be contacted to report issues of a delicate nature which requiring reporting via Article 13 of the BMCS By-Laws
    • 6.1.3. Treasurer
      • 6.1.3.1. The Treasurer will accurately record all financial records for the BMCS.
      • 6.1.3.2. The Treasurer will collect all receipts from BMCS .
      • 6.1.3.3. The Treasurer will file any appropriate tax information as needed.
      • 6.1.3.4. The Treasurer will prepare a quarterly Belegarth financial report for public release.
      • 6.1.3.5. The Treasurer will prepare and publish an annual financial report for the public release.
      • 6.1.3.6. The Treasurer will establish and maintain a corporate checking account.
      • 6.1.3.7. The Treasurer will review and remit payment for debts incurred by the BMCS
      • 6.1.3.8 The Treasurer may designate awardees for the Presidential Orders of Recognition
      • 6.1.3.9 As with all other Officers, the Treasurer can be contacted to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
    • 6.1.4. Secretary
      • 6.1.4.1. The Secretary will be responsible for keeping the official minutes of the Officer meetings (If not in attendance, the remaining Officers may elect another Officer to fulfill this obligation for the meeting).
        • 6.1.4.1.1 The Secretary will be responsible for posting any Officer Meeting Minutes to the Belegarth Forum
        • 6.1.4.1.2 As all War Council Meetings take place on the BMCS Forums, the Forum Daily Backup will provide the record of any and all War Council Meetings/Discussion
      • 6.1.4.2. The Secretary will be responsible for filing all necessary paperwork on behalf of the Officers and Belegarth Medieval Society INC including but not limited to Incorporation/Business Entity Fillings in the State of Idaho, Register Agent Fillings, and Change of Officers Paperwork.
        • 6.1.4.2.1 The secretary may delegate this task as needed.
      • 6.1.4.3 The Secretary will be responsible to create and maintain an updated list of contact information of the War Council Representatives of all Voting and Speaking Realms.
      • 6.1.4.4 The Secretary will step in to help with War Council Voting Periods when required.
      • 6.1.4.5. The Secretary will be required to schedule and announce all Officers Public Meetings
        • 6.1.4.5.1 There shall be at least 1 Public Officers Meeting per calendar year.
        • 6.1.4.5.2 The Public Officers Meeting shall take place prior to the December Voting Period.
      • 6.1.4.6 The Secretary will be responsible for handling all nominations for the Presidential International Orders of Recognition
      • 6.1.4.7 The Secretary may designate awardees for the Presidential Orders of Recognition
      • 6.1.4.8 As with all other Officers Positions, the Secretary can be contacted to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
    • 6.1.5. Webmaster
      • 6.1.5.1. The Webmaster will be in charge of the national web page, making any and all changes to the page that the President has mandated.
      • 6.1.5.2. The Webmaster will be in charge of the national online web board; moderating and making any and all changes and updating the online web board as necessary.
      • 6.1.5.3. The Webmaster will report to the President so that the President may report to the WC any and all issues dealing with the page in question.
      • 6.1.5.4. The Webmaster will, in conjunction with the Public Relations Coordinator, promote the ease of access to BMCS on both the website and social media channels.
      • 6.1.5.5. The Webmaster will, in conjunction with the Public Relations Coordinator, ensure BMCS follows website, social media and search engine optimization best practices.
      • 6.1.5.6. The Webmaster will, in conjunction with the Public Relations Coordinator, be responsible for compilation and analysis of web traffic analytics.
      • 6.1.5.7 The Webmaster may designate awardees for the Presidential Orders of Recognition
      • 6.1.5.8 As with all other Officers, the Webmaster is a point of contact to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
    • 6.1.6. Public Relations Coordinator
      • 6.1.6.1. The Public Relations Coordinator will be the main point of contact for all organization-level media coverage and manage all social media channels officially associated with Belegarth Medieval Combat Society, http://www.belegarth.com and http://www.geddon.org
      • 6.1.6.2. The Public Relations Coordinator will compile analytic data associated with these social media channels.
      • 6.1.6.3. The Public Relations Coordinator will oversee propagation of official Belegarth-related content, including, but not limited to: blogs, instructional videos, press releases, images, promotional materials, documentaries, and newspaper/magazine articles, to be posted on the website and across all social media channels.
      • 6.1.6.4. The Public Relations Coordinator will be the primary point of contact for new realms.
      • 6.1.6.5. The Public Relations Coordinator will, in conjunction with the Webmaster, promote the ease of access to BMCS on both the website and social media channels.
      • 6.1.6.6. The Public Relations Coordinator will, in conjunction with the Webmaster, ensure BMCS follows website, social media and search engine optimization best practices.
      • 6.1.6.7. The Public Relations Coordinator will, in conjunction with the Webmaster, be responsible for compilation and analysis of web traffic analytics.
      • 6.1.6.8 The Public Relations Coordinator will maintain a group of Regional Public Relations Liaisons of their choosing to help facilitate a cohesive Public Relations Front across the community
      • 6.1.6.9 The Public Relations Coordinator may designate awardees for the Presidential Orders of Recognition
      • 6.1.6.10 As with all other Officers, the Public Relations Coordinator is a point of contact to report issues of a delicate nature which requiring reporting via Article 13 of the Belegarth Bylaws
  • 6.2. War Council Representatives
    • 6.2.1. Each Realm shall determine their own WC Representatives.
    • 6.2.2. The WC shall consist of two delegates from each Realm, either one may place their realm’s one vote.
    • 6.2.3. Realm WC representatives must have the means to access the internet at least one per week.
    • 6.2.4. The WC shall determine the rules and safety procedures that BMCS requires.
    • 6.2.5. The WC shall elect the Officers.
    • 6.2.6. The WC shall determine the BMCS Bylaws.
    • 6.2.7. If the Secretary is not present, WC will elect someone to take accurate notes from the WC Meeting.
    • 6.2.8. The WC will do its best to support the National Officers as well as general members of BMCS.
    • 6.2.9. National Officers may not serve as War Council Realm Voting Representatives during their tenure.
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